3.20 Course Drops and Withdrawals Policy
Minnesota State Board Policy: 5.12 Tuition and Fee Due Dates, Refunds, Withdrawals and Waivers
Minnesota State Board Procedure: 5.11 Tuition and Fees, 3.34.1 Official Academic Semester Start Dates
Purpose: To establish a policy for the refund of tuition and fees and for the period during which a student may drop or withdraw from a class.
Part 1. Definitions.
Subpart A. Course drop. A course drop is the removal of a class from a student’s record. When the student drops a course, they are no longer obligated for tuition and fee charges. Course drop deadlines are established each term in accordance with Minnesota State policy and appear in the course details in eServices.
Subpart B. Course withdrawal. Following the drop period, a course withdrawal is the official way a student removes themselves from a class they do not intend to complete. Course withdrawal deadlines are established each term in accordance with Minnesota State policy. Withdrawn courses remain on a student’s record with a grade of W.
Subpart C. College-initiated course drop or withdrawal. College administration may initiate a course drop or withdrawal according to policies established by the College and the Minnesota State Colleges and Universities Board of Trustees.
Part 2: Financial Implications of a Course Drop or Withdrawal
Subpart A: A student who drops a course is entitled to a 100% refund of tuition and fees.
Subpart B. A student who withdraws from one or more but not all courses is not eligible for a refund of tuition and fees.
Subpart C: A student who withdraws from all courses in a given term is entitled to a partial refund of tuition and fees when the withdrawal occurs during or before the fourth week of the fall or spring semester, or during the second week of the summer semester, as outlined in Board Policy 5.12 and System Procedure 5.12.4.
Subpart D: A student who drops or withdraws from a course after the semester disbursement of financial aid may be subject to the cancellation of a portion or all financial aid the student received. The student may be obligated to return financial aid overages disbursed to them and may be required to pay the tuition and fee charges that were previously covered by the student’s aid award.
Subpart E. For financial aid purposes, a withdrawn class is no longer considered enrolled credits, effective from the date of withdrawal.
Subpart F: A student who has been administratively removed from a class when a class has been cancelled or as part of the Drop for Nonattendance process may be eligible for a refund of tuition and fees. A student who has been administratively withdrawn from a class due to not meeting its prerequisite or for violations of the Student Code of Conduct may not be eligible for a refund of tuition or fees.
Part 3: Academic Implications of a Course Drop or Withdrawal.
Subpart A: A student who drops or withdraws from a class, or who has been administratively dropped or withdrawn from a class, is no longer eligible to participate in that class.
Subpart B: A dropped course is no longer considered enrolled credits, effective from day one of the term.
Subpart C: Withdrawn credits are considered enrolled credits for the duration of the term.
Subpart D: Withdrawn credits are considered attempted but not earned for the calculation of percent completion when assessing satisfactory academic progress.
Policy History:
Date of Adoption: Established prior to 3/27/13
Department Owner: Academic Affairs / Registration
Date and Subject of Revisions:
03/21/2019:
Inserted Part 1, Subpart D
Separated Part 2, Subpart A into Subparts A, B and C
Renamed Part 2, Subparts B and C to Subparts D and F; added Subpart
Revised Part 3, Subpart C
Next Review Date: 03/21/2022