2.1 Acceptable Forms of Identification Policy
Related to Minnesota State Colleges and Universities Policy: None
Purpose: Determination of the true identity of a student who has requested information, services or activities pertaining to a student’s record, such as placement testing, is necessary to insure the college’s compliance with the Federal Educational Rights and Privacy Act (FERPA) guidelines.
Part 1: The College has established an approved list of identification. (see attachment)
Subpart A: Approved photo identification is needed to receive FERPA protected data.
Subpart B: Approved photo identification is needed to receive services reserved to enrolled students.
Subpart C: Approved photo identification is needed to participate in activities pertaining to a student’s record such as placement testing.
Part 2: Approved forms of identification must be as current as possible to ensure the photo likeness.
Subpart A: A two-year limit for expired approved forms of identification will be accepted.
Subpart B: State ID renewal forms will only be accepted with the original clipped state ID and vice versa.
Policy History:
Date of Adoption: Established prior to 2011
Department Owner: Finance, Nancy Pates
Date and Subject of Revisions:
10/30/18, MnSCU changed to Minnesota State Colleges and Universities and formatting changes.
Next Review Date: 12/06/2022