7.2.3 Tuition and Fee Deferment Procedure

Related MnSCU Board Policy: 5.12 Tuition and Fee Due Dates, Refund, Withdrawals and Waivers

Related MnSCU Board Procedure: 5.12.3 Common Framework of Key Payment Related Dates

Purpose: To comply with Board policy and procedure with regard to tuition and fee deferments and course registration cancellation.

Part 1: Tuition and Fee Due Dates and Registration Cancellation:

Subpart A: Tuition and Fee Due Dates. The college will follow the tuition and fees payment due date framework as defined in MnSCU Procedure 5.12.3.

Subpart B: Registration Cancellation. Using the Registration Cancellation process, the College shall cancel student registration for all credit courses unless one of the following conditions has been met by the payment due date:

The student has applied for the Nelnet Payment Plan and has submitted the required down payment
The student has applied for financial aid by completing the Free Application for Federal Student Aid (FAFSA) and Normandale has received the results of the FAFSA application.
The student submitted a Third-Party Authorization Form to the Payments and Billing Office.
The student is enrolled in the Post-Secondary Enrollment Options (PSEO) program and has submitted their PSEO form, signed by their high school counselor, to the Payments and Billing Office. This form must be completed and turned in each semester.
The Payments and Billing Office has received advance payment of a scholarship, scholarship notice, or other approved waiver at least equal to the amount of tuition and fees due.

Subpart C: Registration Cancellation Exceptions. The College has the authority to grant exceptions to the registration cancellation process, and grant a deferment, based on individual student circumstances. Such deferrals will be documented and approved by the President or designee. Examples of exceptions may include:

A student who is a veteran and is awaiting funding from the Department of Veterans Affairs.
A military service member who has been called to active duty.
A student that has extenuating circumstances, beyond their control, that will delay payment for a short period of time

Part 2: Authorization: The Payments and Billing Office Supervisor oversees the deferment and registration cancellation process and approves must deferments. Documentation for all deferments will be maintained along with waiver documentation and other account adjustments. VA deferments are approved by the College’s VA Certifying Official.

Deferments based on extenuating circumstances shall be approved by a designated administrator. Designated administrators include the President, Vice Presidents, Associate Vice President of Finance and Deans.

Policy History: Revisions made February 2016

Date of Adoption: Established prior to 2011

Date of Implementation: Established prior to 2011

Date and Subject of Revisions: February 2016

Next Review Date: 2018-19